Commissions and Committees have a supportive role in AEGEE: Committees share much characteristics with working groups, but instead of contributing to AEGEE’s fields of action directly, they help the other bodies of AEGEE by providing them services, information, infrastructure and materials needed to fulfill their tasks.
The aim of the four Commissions is to supervise the adherence of the rules which direct the functioning of AEGEE. The Agora (General Members’ Assembly of AEGEE-Europe) elects the members of the four commissions of AEGEE-Europe.
The existing commissions that support the CD are:
- Audit Commission
- Juridical Commission
- Mediation Commission
- Network Commission
- Data Privacy Commission
Currently, the following committees exist:
- Sustainability Committee (SC)
- Strategy Committee (StC)
- Safe Person Committee (SPC)
- Data Privacy Committee (DPC)
- Events Quality Assurance Committee (EQAC)
- Fundraising Committee (FRC)
- Human Resources Committee (HRC)
- Information Technology Committee (ITC)
- Public Relations Committee (PRC)
- The AEGEEan – AEGEE’s online magazine
If you have questions regarding committees and commissions or would like to join one, feel free to send an email to the European Affairs Director via: email@example.com
A more detailed description of the currently active committees follows.
Events Quality Assurance Committee
The acronym of Events Quality Assurance Committee or better said the committee stays behind the scenes of each event. They check quality indicators every time any Antenna organizes an event. The EQAC ensures that every event organized by AEGEE Antenna is up to a high standard. A team of Event Experts is always ready to help out when a local is in need of support.
Main aims and tasks:
- Assessing Events of the locals.
- Managing the evaluation of events.
- Communication with locals according to process of organizing events. (Members have a local distribution and each is in charge of a few networks)
Human Resources Committee
The reason to create this committee was that HR in AEGEE was not well shaped before. The Human Resources Strategic Plan that was created by the AEGEE-Academy in 2011 and some points of the Organisational part of the Strategic Plan 2011-2014 have their focus on the development of a more functional HR policy in AEGEE’s organisation. The group has as a goal to create a common HR system in order to make AEGEE more attractive for its members, especially for new comers. It aims to get people more involved in Working Groups and Committees at the European level, besides being active at the local level. The creators of the Human Resources Committee (HRC) would like to help the antennae to encourage young people to become active AEGEE members and in order to make the execution of this plan possible this group was created.
Main aims and tasks:
- Creating a profile for AEGEE members and keeping an overview of their (training) needs
- Training new HR Responsibles and providing them with tools and materials for their work
- Developing a recruiting strategy for new members
- Creating and managing an HR database, in order to help people find suitable places for them inside AEGEE and keep an overview over open positions at the European level, in project teams, etc
- Establishing a structure for sustainable knowledge management
- Being available for questions about knowing how to be active at the European level, how to join a project team, how to create an HR strategy at the local level, etc
- Creating manuals for members
- Bringing the Europen level closer to the antennae by making it more attractive to local members, which entails more possibilities of personal development as well as the development of the whole Network
- Analyzing the needs of the Network through gaining knowledge about missing points and strong points in the organisation and sharing that knowledge with the antennae for their better functioning in the future
- Ensuring the cycle of information through the transmission of gathered knowledge to antennae, in order for them to gain new members and make AEGEE more attractive for non-active members
- Gathering and collecting materials about HR in AEGEE and creating new ones in order to be always informed about the current situation and the last trends related to HR in AEGEE
- The HRC is a way for new members to get involved at the European level. It creates the opportunity for people to work in an international field, where they can develop their basic skills of working in a foreign language and in HR. They will help develop new strategies on how to reach new members, how to encourage people to get more involved, and they will have the possibility to use the knowledge already gained at the local level, in their home antenna.
Contact information: firstname.lastname@example.org
Information Technology Committee
The Information Technology Committee is the descendant of the Information Technology Working Group, created after the structural reforms that happened at Spring Agora Leiden 2010. It is a Committee with the aim of supporting AEGEE in anything related to IT. It consists of AEGEE members who already have or want to acquire some expertise in the field of Information Technology. Divided into different task forces, the members manage and develop the IT infrastructure of AEGEE-Europe.
Main aims and tasks:
- Supporting AEGEE in anything related to IT
- Maintaining AEGEE hardware
- Offering support to users
- Creating new features for AEGEE members
- Using the IT budget effectively
- Acting as a platform for IT related discussions
- Consulting and supporting other AEGEE entities
- ITC Mail Team: administrating the mail server and the mailing lists
- ITC Head Office Team: administrating the Head Office servers and computers
- ITC Server Admin Team: administrating the servers of AEGEE-Europe
- ITC myAEGEE Team: administrating the myAEGEE intranet system and providing support to its users
- ITC Online Membership System Team: developing and supporting the future IT system
- Supporting other AEGEE bodies with project based IT services (e.g. the Summer University website)
- Organising training courses and human resources related activities
The ITC is a supporting committee, so it has the need of people who can work on IT issues, who can perform tasks for another body, designing something small such as a poster, or helping with the design of a website. Regular members interested in joining the mailing list, should previously fill out a form related to their skills. This is a tool that increases the ITC’s knowledge of what its members are capable of, making it easier to structure the work in accordance to the skills of the different members of the Committee.
Public Relations Committee
The Public Relations Committee (PRC) was created as a successor of the former Public Relations Working Group, which ceased to exist. In that very moment there was a great need in the organisation of an internal body whose work would be dedicated to managing the public relations of AEGEE. The PRC is supposed to be a supporting body, mainly offering services like general PR assistance, graphic design, etc, but it can also carry out its own initiatives. The main difference compared to the former PRWG is a better integration into the workflow at the European level. The PRC is not a learning platform in the first place, but a gathering of people with big interest in PR, who have already gained some experience.
Main aims and tasks:
- Increasing the internal and external visibility and impact of all actions carried out within the AEGEE Network
- Improving the communication within the association
- Serving as a knowledge and resource platform in terms of PR
- Supporting other AEGEE bodies in terms of PR
- Graphic design of PR materials and logos
- Development of PR strategies and campaigns
- PR consultancy
- The AEGEEan – AEGEE’s internal online magazine
- PR and communication related training courses
- Social media
- Communication Guidelines